Our WorkDental Clinic System
Dental and Medical
The chart, the plan and the invoice stopped being three different documents.
A multi tenant practice system for a dental clinic in Cebu. Per surface tooth charting, treatment plans, billing and supplies inventory live in one patient record.
Some names are changed or fictional in keeping with privacy and NDA commitments.
The problem
The clinic ran on a paper chart, a spreadsheet and the front desk's memory. The chart held the clinical findings, the spreadsheet held the money, and the recall schedule lived in someone's head: three copies of the truth, none of them current.
The cost was not one dramatic failure. It was minutes lost on every patient, every day, re-reading the chart, cross-checking the spreadsheet, re-asking questions the record should already answer. And it was the recalls that never happened, because nothing existed to trigger them.
What we built
- A per tooth and per surface odontogram covering all 32 permanent teeth plus primary dentition, with 13 clinical conditions
- Treatment plans that phase the work and carry payment terms
- Appointments with a week calendar and automated reminder lists
- Billing with invoices, partial payments and daily close
- Supplies inventory drawn down by procedure
- A public online booking page for patients
- Roles for owners and front desk staff
- Multi tenant from the ground up: a second clinic is rows in a database, not a second deployment
How it works
- 01
A finding is charted against a specific surface of a specific tooth.
- 02
The finding becomes a planned procedure on the treatment plan.
- 03
The plan becomes a quote with payment terms.
- 04
Completed procedures become invoice lines.
- 05
Consumables are drawn down by the procedure that used them.
- 06
The recall is scheduled from the treatment, not from memory.
What changed
One record, entered once. The chart is the history, and it feeds everything downstream: the plan, the quote, the invoice, the inventory and the recall.
Your clinic could run like this.
If your practice still lives in a paper chart, a spreadsheet and somebody's memory, tell us how it runs today. We will show you what one record could do.